Circle records

Keeping track of what each Circle is doing and why it matters.

Each Circle at Equal Care keeps a logbook: a shared record of everything that helps the Circle run well and stay connected to the co-op’s bigger picture.

The logbook is there to help everyone stay on the same page. It’s not just about paperwork - it’s a living document that supports clarity, transparency, and learning across the co-op.

Here’s what you’ll usually find in a Circle’s logbook:

• The Circle’s Aim — what it exists to do

• How the Circle links to Equal Care’s overall mission, values, bylaws and strategic plan

• A diagram showing how this Circle fits into the wider structure

• The Circle’s budget, and how that relates to the budget of the Circle above it

• Notes from meetings and any decisions or policies the Circle has made

• Plans for how the Circle wants to grow or improve its work

• Each member’s role, aims, responsibilities, and any development goals they’re working on

• And anything else that helps record the work and direction of the Circle

All Circle members should have easy access to their Circle’s logbook as it belongs to the group, not just one person.

Members should also keep a personal logbook. This is where you track your own aims, responsibilities, learning goals, and anything else connected to your role in the Circle. It helps you stay focused on your purpose and how you’re growing in the role.

Templates that offer a starting point for the above can be found on Sociocracy for All's website here: https://www.sociocracyforall.org/templates/